Have the employee’s name, work email, employee number, role, start date and agreed working pattern ready. A working Manager needs an employee profile to appear on the rota.
- 01
Open Your Team
Choose Team in the menu, then use the add-employee button. For a Manager who also works shifts, use their existing login email.
- 02
Enter their working details
Add their employee number, role, hours and clocking PIN. The Business Owner sets pay rates; other Managers do not gain access to team payroll figures.
- 03
Choose documents and onboarding
You can prepare a private employee contract. Full Workspace also lets you choose whether the employee must complete an onboarding form. Turn that requirement off when the business already holds the information.
- 04
Check the employee allowance
If an approved place is available, the employee can be added within that allowance. Above the allowance, their details are saved as a request to the platform administrator.
- 05
Wait for approval when needed
The administrator reviews the plan change and agreed charge before the employee’s access is activated. You can follow outstanding approvals from Team.
- 06
Help the employee sign in
An invitation is sent or an existing account is linked after creation or approval. Employee logins show their own records; their number and PIN are used for workplace clocking.